About the Job
Maybe you know a thing or two about the Army already. Maybe you don't. Want to take a stab at just how big the Australian Army really is? Here's a hint - it's very large! This is what makes the Army one of the most challenging and exciting employment opportunities in Australia, and why the role of Administration Assistant (also known as a Command Support Clerk) is like no other administrative function in the nation.
An Administration Assistant is a member of the Royal Australian Army Ordnance Corps (RAAOC) who plays a pivotal role in Army - expected to know what is happening within units and acting as the first point of contact within those units for any number of issues. Administration Assistants are employed in the majority of units in the Australian Army and have opportunities to work with Navy and Air Force in Australia, overseas or on operational deployments.
The skills gained as a Administration Assistant will allow you to be employed in barracks, on training exercises, in the field or on deployment overseas. While your surroundings may change, your job role remains consistent and is essential to the effective operation of Army.
The duties listed below are indicative of the tasks you could be expected to perform, but note that not all duties are performed in each position.
- Interpret policy, legislation and regulations to provide clerical and administrative advice
- Understand professional pay and allowance concepts related to the military environment
- Use a number of diverse in-service Information Systems to support peers and commanders
- Maintain records, files and registers
- Prepare administrative and operational documents for signature and release
- Provide accurate advice on pay, personal allowances and unit/personal claims
- Maintain maps, logbooks, messages and information in an operational environment
- Operate the Battlefield Management System and
- General soldiering duties, such as manning defensive positions, patrolling, navigation, traffic control, camouflaging of vehicles and field equipment.
Other Ranks - Non Technical
Join the ADF with appropriate high school passes
Salary & Allowances
Salary while undertaking Military (Recruit) Training: $1,434 per fortnight ($37,302 per year).*
Salary while undertaking Employment Training: $1,639 per fortnight ($42,631 pro rata per year).*
While under training, you will also receive $403 per fortnight ($10,493 per year pro rata) Trainee Allowance.
Salary (excluding allowances) on completion of Initial Employment Training: $1,921 per fortnight ($49,970 per year).*
In addition to your salary, you will receive Service Allowance of $538 per fortnight ($13,991 per year) except while undertaking Military (Initial) or Employment training. This allowance helps compensate you for the unique requirements service life may impose on you and your family.
To assist you in maintaining your uniforms in good order and condition, you will also receive a Uniform Allowance of $16 per fortnight ($419 per year).
Each General Entry job in the Australian Defence Force is classified into a pay grade. This particular job commences as a Pay Grade 2 occupation.
Salary will continue to increase based on rank and the number of years of service completed in that rank. Pay Grade may also increase following the acquisition of additional skills and completion of advanced courses.
Refer to the Salary Scales for further details.
* Please note that these figures do not include compulsory deductions for taxation; meals, accommodation and utilities (as applicable); and superannuation.
Administration Assistants are employed in over 95% of all Army units as well as some Navy and Air Force bases. Due to their specialist administrative skills they are in high demand and perform a variety of duties. At higher ranks, Administration Assistants also have more overseas posting opportunities than most other Army trades.
Applicants must be aged between 17 and 55 years of age inclusive on day of entry.
Applicants will not be allowed to enter the ADF until they achieve a minimum of 17 years of age, however they may be able to initiate the application process from 16 years and six months of age, depending upon the capacity of their local recruiting centre.
Education & Experience
Completion of Australian Year 10 education (or equivalent) with passes in English and Mathematics.
Medical & Fitness
To be enlisted or appointed, you must be medically and physically fit for entry to your chosen occupation. This is partially assessed from the completion of an extensive questionnaire covering your medical history, followed by a physical examination.
You will also be required to successfully pass a physical fitness test before appointment.
Period of Service
You will be enlisted for an Initial Minimum Period of Service (IMPS) of two years.
Subsequent periods of service may be offered subject to the requirements of the ADF and your suitability for further service.
You may request discharge at any time provided you do not have an outstanding IMPS obligation.
Your Careers Coach can advise on how IMPS will relate to your chosen occupation.
The application process to join the Australian Defence Force requires you to complete a series of aptitude tests which may include verbal, spatial and numerical ability and a general maths test. Some jobs may also require you to complete additional testing at a later date.
Psychology support staff will explain what is involved with each test.
The aptitude tests provide information about your suitability for the Defence Force and for particular jobs. Defence Force Recruiting can then help you identify jobs that best match your abilities.
Further information on the aptitude testing requirements can be found here.
Only Australian Citizens are permitted to serve in the ADF.
If you are a permanent resident of Australia, the ADF may consider a temporary deferral of the citizenship requirement if the position for which you are applying cannot be filled by an applicant who meets all the citizenship requirements, and then only in exceptional circumstances. You will be required to obtain Australian Citizenship as early as possible following enlistment or appointment.
The Department of Defence requires ADF employees to have security clearances appropriate to their employment.
A process of background checks, collection of relevant information and, as required, interviews, enables the Australian Government Security Vetting Agency to make an informed assessment of an applicant's suitability for a security clearance.
The minimum security clearance level required is Negative Vetting Level 1, and current policy requires applicants to have a checkable background for the previous 10 years. Required information includes:
Australian Citizenship is a requirement for a security clearance and a clearance will only be granted to a non-citizen in exceptional circumstances.
NOTE: The security clearance is critical to an applicants successful progression through the Army training system. If an applicant is unable to obtain the required security clearance in time, they will not be allowed to continue their training and may need to be re-allocated to another employment category. As such, it is strongly recommended that all applicants obtain the required documentation as soon as possible to provide the best opportunity to be employed in their preferred employment category.
All General Entry recruits into the Australian Regular Army are required to complete the Recruit Course.
Total Duration: 80 days.
Location: Kapooka, Wagga Wagga, NSW.
Recruit training is the same for male and female entrants. During the 80 day Army Recruit Course you will be required to take part in physical training, weapon handling and shooting, first aid, drill and field craft. The training is deliberately challenging and has been designed to prepare you to be a soldier in today's Army. Recruits gain a sense of achievement, purpose and confidence during basic training, and on completion of the course feel justifiably proud of what they have achieved.
For more details on recruit training, refer to the Joining instructions. These instructions will provide you and your family with enough information to arrange your personal affairs before enlistment in the Army, and give you an idea of what you will be doing on the recruit course.
Further information is also available at the Army Recruit Training Centre website.
During Military (Initial Recruit) Training and (Initial) Employment Training, members may be required to pay a contribution towards meals, accommodation and utilities.
Administration Assistant Course: 59 days, not including weekends.
Location: Bandiana, Victoria.
Note: Course duration may vary depending on public holidays and other Army requirements.