About the Job

Army Administration Assistants are like no other administrative function in the nation. This isn't your average office job—it's better. In an exciting twist, you’ll have the opportunity to travel Australia and the world, working in a range of environments. You’ll also get to work on Navy and Air Force operations when needed.

As an Administration Assistant you'll be a member of the Royal Australian Army Ordnance Corps (RAAOC) and will play a pivotal role in the management and well-being of personnel in each Army unit. If there’s an issue, you’ll be the first point of contact for it.

Some of the duties you’ll be trained to perform include:

  • Interpreting policy, legislation and regulations to provide clerical advice
  • Understanding and providing advice on military pay, personal allowances and unit/personal claims
  • Using in-service information systems to support peers and commanders
  • Maintaining records, files and registers
  • Preparing operational documents for signature and release
  • Maintaining operational maps, logbooks, messages and information
  • Operating the Battlefield Management System
  • Undertaking general soldiering duties, such as manning defensive positions, patrolling, navigation, traffic control, and camouflaging vehicles and field equipment

Unlike most other office jobs, you’ll also take part in physical training, soldiering and exercises, and gain free access to the gym onsite. Your environment may change regularly, but your responsibilities will be consistent—always working towards the goal of helping the Army run efficiently.

If you’re keen for an organisational challenge that you can't do anywhere else, this could be the career for you.

Key Information

Preparing for Your Recruitment Process

This document provides information that will assist applicants for roles in the Navy, Army and Air Force, including details about the recruitment process, how to prepare yourself for assessment, and what to expect if you are successful in joining the Australian Defence Force.


Salary & Allowances

In the Army you'll get paid a good salary from day one regardless of your age, experience or qualifications; and your pay increases as you progress through training.

In addition to base pay you'll receive a variety of allowances, extra pay for relevant qualifications – plus 16.4% superannuation, a far higher rate than you're likely to find in the civilian world.

For more details download our Salary Scales.

Read our Conditions of Service.


Administration Assistants are employed in over 95% of all Army units as well as some Navy and Air Force bases. Due to their specialist administrative skills they are in high demand and perform a variety of duties. At higher ranks, Administration Assistants also have more overseas posting opportunities than most other Army trades.



Applicants must be aged between 17 and 57 years of age inclusive on day of enlistment.

Applicants will not be allowed to enter the ADF until they achieve a minimum of 17 years of age, however they may be able to initiate the application process from 16 years and six months of age, depending upon the capacity of their local recruiting centre.

Education & Experience

Completion of Australian Year 10 education (or equivalent) with passes in English and Mathematics.

Medical & Fitness

To be enlisted or appointed, you must be medically and physically fit for entry to your chosen occupation. This is partially assessed from the completion of an extensive questionnaire covering your medical history, followed by a physical examination.

You will also be required to successfully pass a physical fitness test before appointment.

For further details on medical and physical fitness standards refer to Physical Fitness Standards for Entry into the ADF and Medical Process for Entry into the ADF.

Period of Service

You will be enlisted for an Initial Minimum Period of Service (IMPS) of two years.

Subsequent periods of service may be offered subject to the requirements of the ADF and your suitability for further service.

You may request discharge at any time provided you do not have an outstanding IMPS obligation.

Your Careers Coach can advise on how IMPS will relate to your chosen occupation.


The application process to join the Australian Defence Force requires you to complete a series of aptitude tests which may include verbal, spatial and numerical ability and a general maths test. Some jobs may also require you to complete additional testing at a later date.

Psychology support staff will explain what is involved with each test.

The aptitude tests provide information about your suitability for the Defence Force and for particular jobs. Defence Force Recruiting can then help you identify jobs that best match your abilities.

Further information on the aptitude testing requirements can be found here.


Only Australian Citizens are permitted to serve in the ADF.

If you are a permanent resident of Australia, the ADF may consider a temporary deferral of the citizenship requirement if the position for which you are applying cannot be filled by an applicant who meets all the citizenship requirements, and then only in exceptional circumstances. You will be required to obtain Australian Citizenship as early as possible following enlistment or appointment.

Find out more in our Citizenship page or ask your local Defence Force Recruiting Centre.

Security Requirements

The Department of Defence requires ADF employees to have security clearances appropriate to their employment.

A process of background checks, collection of relevant information and, as required, interviews, enables the Australian Government Security Vetting Agency to make an informed assessment of an applicant's suitability for a security clearance.

The minimum security clearance level required is Negative Vetting Level 1, and current policy requires applicants to have a checkable background for the previous 10 years. Required information includes:

  • Residence
  • Employment
  • Education
  • Credit

Australian Citizenship is a requirement for a security clearance and a clearance will only be granted to a non-citizen in exceptional circumstances.

NOTE: The security clearance is critical to an applicants successful progression through the Army training system. If an applicant is unable to obtain the required security clearance in time, they will not be allowed to continue their training and may need to be re-allocated to another employment category. As such, it is strongly recommended that all applicants obtain the required documentation as soon as possible to provide the best opportunity to be employed in their preferred employment category.


Military Training

All General Entry recruits into the Australian Regular Army are required to complete the Recruit Course.

Total Duration: 80 days.

Location: Kapooka, Wagga Wagga, NSW.

Recruit training is the same for male and female entrants. During the 80 day Army Recruit Course you will be required to take part in physical training, weapon handling and shooting, first aid, drill and field craft. The training is deliberately challenging and has been designed to prepare you to be a soldier in today's Army. Recruits gain a sense of achievement, purpose and confidence during basic training, and on completion of the course feel justifiably proud of what they have achieved.

Further information is also available at the Army Recruit Training Centre website.

During Military (Initial Recruit) Training and (Initial) Employment Training, members may be required to pay a contribution towards meals, accommodation and utilities.

Employment Training

Administration Assistant Course: 59 days, not including weekends.

Location: Bandiana, Victoria.

Note: Course duration may vary depending on public holidays and other Army requirements.